Program Coordinator – Student Life

  • Full-Time
  • Vancouver, WA
  • Applications have closed

Website Clark College

Clark College

Clark College is currently accepting applications for a full-time, permanent classified Student Life Program Coordinator. This position reports to the Director of Student Life and serves as a resource to staff, student leaders, faculty and the community regarding policies, procedures, and activities within the Student Life Office. This position also supports the Associated Students of Clark College (ASCC) Student Government and other activities fee funded programs and chartered clubs.

At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.

JOB DUTIES AND RESPONSIBILITES:

  • Provide budget, travel and purchasing support to student leaders, club advisors, and program directors using ctcLink and designated Services & Activities Fees forms and processes to ensure proper College and State procedures are followed.
  • Generate purchasing, accounting, human resources, payroll transactions, and work order requests.
  • Monitor and reconcile budgets, reports, purchasing and accounting processes; research, identify and correct budget and/or accounting errors, notifying the Director of any issues or concerns.
  • Interpret and apply program, college, and State rules and regulations regarding the proper use of Services and Activities Fee funding.
  • Establish and maintain records, files, and statistical information, serving as the office records retention manager.
  • Process, manage, and track internal paperwork flow, providing information on timelines, budgets, and fundraising.
  • Manage Student Life Bookings set-up and implementation for staff, student leaders and legal consultation appointments.
  • Coordinate office legal consultation services; communicating with consultant on upcoming appointments.
  • Monitor Penguin Pantry food box requests, verify student enrollment, send confirmation emails, create the monthly food box distribution list, and coordinate food box production schedule. Manage Penguin Pantry food inventory, order submission and pickups from local food bank and stores as needed.
  • Coordinate communication to participants and collaborators.
  • Attendance at monthly Clark County Food Bank Partner meetings, as well as creation of required surveys and reports.
  • Assist with student and staff programming and events as needed, preparing, implementing and providing presentations related to programs.
  • Serve on designated College committees as assigned, attending meetings and/or conferences as program representative.
  • Perform related duties as required.

WHAT WE OFFER:

  • A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
  • McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
  • Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
  • Campus bookstore offers snacks, apparel, and specialty supplies.
  • On-campus childcare.
  • Gym and recreation facilities.
  • Clark promotes wellness with a variety of different workshops and events

POSITION REQUIREMENTS AND COMPETENCIES:

Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:

  • High school diploma or equivalent AND two (2) years of office or customer service experience OR equivalent related work experience.
  • Experience using Microsoft Office Suite, including MS Word, Excel, PowerPoint, Outlook, or comparable software/systems.
  • Must have or ability to obtain a current food handler’s card.
  • Must have or ability to obtain a current driver’s license and auto insurance.
  • Ability and willingness to work independently with minimal supervision, while also working as an effective team member.
  • Vaccination requirement: Per Washington State Proclamation 21-14.1: college employees must be fully vaccinated. Your COVID-19 vaccine status must be validated by the Human Resources office prior to the commencement of work. Requesting a disability or religious exemption would be done through the Human Resources office.

JOB READINESS/WORKING CONDITIONS:

  • Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
  • Must have the ability to lift up to fifty (50) pounds.
  • Ability to follow written and oral instructions.
  • The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
  • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

SALARY/BENEFITS: 
Starting Salary: $3,096/month                     Range:  38                                           Code:  107N

Benefits package includes insurance, retirement, annual and sick leave, disability, flexible spending account, and tuition waiver.

 

APPLICATION DEADLINE: 

Required application materials must be completed and submitted online by 3 p.m., August 23, 2022.

 

REQUIRED ONLINE APPLICATION MATERIALS:

  • Clark College online application
  • Current resume, with a minimum of three (3) references listed
  • Cover letter describing background and experience related to qualifications and responsibilities of the position
  • Responses to the supplemental questions included in the online application process

Please apply online at www.clark.edu/jobs.

To contact Clark College Human Resources, please call (360) 992-2105.

 

DISABILITY ACCOMMODATIONS

Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.

SECURITY

The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 or security.requests@clark.edu. The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.

ELIGIBILITY VERIFICATION

If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.

CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.

Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.

Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply.  Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, ggabbard@clark.edu, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment.  This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources

August 2, 2022

22-00110

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