City Procurement Officer (Manager III) – Open until Filled

Website City of Portland

City Procurement Officer (Manager III) – Open until Filled

City of Portland

Salary: $157,019.00 – $228,259.00 Annually

Job Type: At Will

Job Number: 2024-00680

Location: 1120 SW 5th Ave, OR

Bureau: City Operations Service Area

Closing: 8/12/2024 11:59 PM Pacific

The Position

This position is exempt from Civil Service and is an “At Will” position. It serves at the discretion of the hiring authority, subject to the City of Portland Human Resources Administrative Rules and the Portland City Charter and Code.

The City of Portland is seeking a collaborative and innovative leader to join as the City Procurement Officer (CPO).

This is a unique opportunity to leverage leadership, collaboration, and communication abilities to lead the effort to achieve program outcomes consistent with our City’s Core Values of Anti-Racism, Equity, Transparency and Fiscal Responsibility.

OVERVIEW OF CITY PROCUREMENT OFFICER:

The City Procurement Officer (CPO) leads the Procurement Services Division and reports to the Deputy City Administrator of City Operations. This critical role ensures the success of programs and operations within the division. The division manages purchasing, solicitation, and contracting programs, utilizing technologies, and streamlined processes to deliver timely and effective procurement services to all City bureaus. The CPO’s responsibilities are broad, allowing for substantial discretion in achieving the division’s mission and goals. Performance is evaluated based on overall program success and cost-effectiveness.

As a CPO, you will provide:

• Leadership:

• Lead the Procurement Services Division, consisting of approximately 48 professionals.

• Foster excellence and efficiency.

• Develop a strategic vision to align procurement activities with the City’s priorities.

• Provide positive and efficient customer service to internal and external partners.

• Reporting and Engagement:

• Regularly present reports to the Mayor, City Council, City Administrator and Deputy City Administrators

• Work directly with the City Administrator, Deputy City Administrators, other officials as requested, bureau directors, and external stakeholders.

• Provide strong financial acumen related to financial analysis, budgeting and cost management.

• Identify, assess and mitigate risks to ensure continuity of operations.

• Ensure the team is compliant with government regulations and requirements while securing cost-effective and high-quality solutions for the City.

• Equity and Inclusion:

• Collaborate with City leadership, including the Equity Officer and Engagement Officer as needed.

• Follow policies that promote equity in contracting for public works construction, goods, and services.

• Engage with community stakeholders to assess and enhance social equity in contracting programs.

• Strong stakeholder management and customer management skills including with internal bureaus, vendors, regulatory agencies, council, and the public.

• Sustainable Procurement:

• Oversee the City’s Sustainable Procurement program and collaborate with the Sustainability officer.

THE CITY’S TRANSITION PLAN:

City of Portland voters approved a new form of government and organizational structure in November 2022 with an effective date of January 1, 2025. City leaders are currently heavily engaged in the transition to the new form of government. Under the new form of government, a City Administrator will oversee the City’s day-to-day operations including six service areas, one of which is the City Operations Service area. The CPO reports to the Deputy City Administrator assigned to the City Operations service area.

For additional information about the City’s Transition Plan, visit: https://www.portland.gov/transition/government/change-management

City of Portland Core Values:

Anti-racism | Communication | Collaboration | Equity | Transparency | Fiscal Responsibility

These values guide our actions as we serve the community and engage our workforce. To learn more about the City’s core values, please click https://www.portlandoregon.gov/bhr/article/763427.

Virtual Zoom Meet & Greet Opportunity

Come meet the hiring manager and the senior recruiter! We’ll be talking about the position duties and responsibilities, day to day life in the role, review the announcement, discuss how to apply, and answer questions you may have about the position.

Wednesday, July 10, 2024 at 12:00 pm (Noon) Pacific Time

Join Zoom Meeting https://us06web.zoom.us/j/86944025910

Meeting ID: 869 4402 5910

Find your local number: https://us06web.zoom.us/u/kbwmNCpBOk

Contact Information

Tami Larison, Senior Recruiter

Bureau of Human Resources

mailto:Tamara.Larison@portlandoregon.gov

To Qualify

The following minimum qualifications are required for this position and must be specifically addressed in your cover letter and resume:

• Leadership: Proven leadership skills in building client-focused service organizations, managing teams, and optimizing employee performance within a fast-paced urban government setting.

• Strategic Planning: Proficient in strategic planning, program evaluation, change management, and adept at implementing organizational strategic directions.

• Operational Expertise: Ability to manage large public procurement programs effectively.

• Equity and Multicultural Skills: Demonstrated commitment to equity, adept at leading organizational change for equitable outcomes, skilled in team-building across diverse contexts, and dedicated to maintaining respectful and inclusive work environment.

• Stakeholder Relations: Demonstrated ability to establish and maintain effective and collaborative relationships with diverse internal and external stakeholders, while facilitating and negotiating among clients and stakeholders with competing and differing business needs.

• Effective Communication: Strong verbal and written communication skills, demonstrating tact and diplomacy, especially in public settings.

• Legal Understanding: Knowledge of relevant federal, state, and local procurement laws and regulations applicable to public procurement administration.Applicants must also:

• Possess or be able to obtain a Certified Public Procurement Officer (CPPO) certification within one (1) year of employment.

The Recruitment Process

STEP 1: Apply online between July 1, 2024 to August 12, 2024 or Until filled

Required Application Materials:

• Resume

• Cover Letter

• Answer to the three (3) Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran’s Preference, please submit your Veteran documents (ex, DD-214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

Application Tips:

• Salary Range/Equity Pay Analysis: Please note per the https://www.oregon.gov/boli/workers/pages/equal-pay.aspx your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.

• Do not attach any additional documents.

• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

• All applications must be submitted via the City’s online application process.

• E-mailed and/or faxed applications will not be accepted.

Step 2: Minimum Qualification Evaluation: Ongoing

• An evaluation of each applicant’s training, paid and unpaid experience, as demonstrated in their cover letter, and resume, weighted 100%.

• Your cover letter and resume will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.

• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes#toc-examination-review for complete information.

• Additional evaluation may be required prior to establishment of the eligible list and/or final selection

Step 3: Establishment of Eligible List: As Needed

• This recruitment is “Open Until Filled”: This recruitment has multiple review periods and can be open for up to 3 months. Open Until Filled recruitments may close earlier than the posted closing date. The selection process will happen periodically throughout this recruitment. If you are placed on the eligible list, you do not need to reapply. You will be contacted by the bureau when being considered for the selection process.

• If you apply and are notified you meet minimum qualifications/placed on the eligible list, please do not reapply. Any applications received after being placed on the eligible list will not be reviewed and will be rejected as a duplicate application.

• If you apply and are notified you do not meet qualifications and the recruitment is still open, you may reapply and update your materials.

Step 4: Selection (Interview) Process: Mid-August to Early September 2024

Step 5: Offer of Employment: September to October 2024

Step 6: Start Date:

• A start date will be determined after all conditions of employment have been met.

*Timeline is approximate and subject to change*

Additional Information

https://www.portland.gov/bhr/career-center/recruitment-policy for additional information regarding the following:

• City of Portland Core Values

• Recruitment Process – Work Status

• Equal Employment Opportunity

• Veteran Preference

• ADA, Pregnancy, and Religious Accommodations

An Equal Opportunity / Affirmative Action Employer

To apply, please visit https://apptrkr.com/5376438

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